🎭 Recital Planner

📖 Recital Planner — Import Guide

Classes and dancers come straight from Jackrabbit over the live API — no CSV exports needed. Everything is in Data → 🐇 Import from Jackrabbit.

🔌 One-time: Connect your studio

1. Open Data → 🐇 Import from Jackrabbit, then click ⚙️ Manage connections.
2. Add a connection for each studio: a label (e.g. Oakville, Burlington) and that studio's Jackrabbit API token.
3. The token is stored securely on the server and never shown again — you only see the label.

Each studio location is its own connection. Tip: keep separate recitals per location.

📋 Importing classes & dancers

1. Open 🐇 Import from Jackrabbit and pick the account for this recital.
2. The class list loads from Jackrabbit. The first load can take up to a minute — it's pulling every enrolled class and roster.
3. Classes are grouped by program (category 3 — Recreational, Pre-Professional, Competitive, etc., plus an Uncategorized group for solos & extra choreography).
4. Tick the classes you want. Use a group's header checkbox to select a whole program at once, the filter box to search, or Select all / Clear.
5. Click Import selected. Dancers, parent emails/phones, and sibling links all come in automatically.

Only the classes you select are imported, so you can build a recital from exactly the right groups across multiple imports.

🔄 Refresh — capture drops & late registrations

As registration changes, use Data → 🔄 Refresh from Jackrabbit to re-pull live rosters for the classes you've already imported. A refresh:

• Adds dancers who registered since your last import (late registrations).
• Removes dancers who dropped a class, and fully removes anyone left with no classes.
• Recomputes conflicts automatically.
• Keeps everything you've set up — show order, costume photos, choreographers, and custom routine titles are preserved.

Manually-added dancers (not from Jackrabbit) are never auto-removed by a refresh.

👪 Sibling detection

Siblings are matched by Jackrabbit Family ID — exact, not name-guessing — so sibling conflicts across shows are reliable.